Some of the most important information in your organization is contained in emails and documents that are often among thousands of mailboxes, network file servers and end-user devices. ArchiveOne gives you ownership and control over all of your import communication, documents and other unstructured data. ArchiveOne safely archives your emails and files, making it easy to comply with email retention policies and easy to find information no matter where it resides.
Built on a simple and flexible design, ArchiveOne gives your organization ownership and control over your data and offers a single solution for regulatory compliance, data retention and eDiscovery.
ArchiveOne is designed for the “real world” where email data resides not just in Exchange or Office 365, but also in PST files or end user systems, where it is not feasible to archive all data before enforcing retention policies or conducting search and discovery exercises.
ArchiveOne integrates seamlessly with Outlook and Outlook Web Access (OWA) for email management and the majority of customers are installed, configured and ready to archive in one day. End users can access archived data from their desktop and mobile devices – even when they are offline.
ArchiveOne provides archiving and retrieval capabilities for files, giving you control over the ever increasing volume of documents and other important data.
There is no desktop software to be installed on client systems or user training required. Once you have installed ArchiveOne on your file server, users access their files in exactly the same way regardless of whether a file has been archived or not. If a user accesses a file that has been previously archived, the file is automatically retrieved and restored to its original location.
ArchiveOne simplifies the identification and collection of email data. Designed specifically for use by in-house legal and business teams, it enables them to perform Early Case Assessment (ECA) for regulatory and legal challenges, as well as respond to Discovery and Freedom of Information (FOIA) requests.
By supporting the first three stages of the EDRM framework, the need for an expensive litigation platform to conduct early assessments is eliminated. ArchiveOne uses familiar workflow and terminology, and is accessed via a web-based console, enabling business users to perform queries and collections, and to manage compliance capture, all without the involvement of IT staff.
ArchiveOne automates your organization’s retention policies by letting you define which files, emails, attachments and calendar items should be archived and how long the data should be retained. Any data found in Exchange mailboxes, public folders, client PST files or network file servers can be automatically archived to any designated storage device.
You can define policies based on age, metadata, content and many other options. Your data retention criteria can be applied to files, messages and/or attachments. Alternatively, you can also archive email data via the Exchange Journal when all communications must be captured in order to meet regulatory demands.
With ArchiveOne, you can apply retention policies, enforce legal holds and even dispose of emails and files without first archiving the data. This is highly efficient because it leverages the resources already in place and allows for rapid growth of your data without having to first add an archiving infrastructure. Administrators can easily identify, preserve and collect relevant data for internal investigations, information requests and litigation.
ArchiveOne provides advanced capabilities to address the challenges of effectively managing PST files and the data contained within them. It will systematically discover all PST files throughout your organization wherever they reside, then automatically determine and assign an owner for each file. You can manage your PST files by copying or moving them to a central location, or you can choose to eliminate them completely by selectively migrating the data within them to ArchiveOne or Exchange. ArchiveOne then completes the process by automatically disconnecting and deleting all PST files that are no longer needed.
ArchiveOne provides extensive email investigation and eDiscovery/eDisclosure capabilities, enabling organizations to respond to information requests or litigations ahead of Early Case Assessment (ECA).
Its unique ability to search across live and archive data from both Exchange and Office 365, as well as PST files, provides a more comprehensive view of your data than other providers.
Expert end users such as legal counsel can take responsibility for driving the Identification, Collection & Preservation activities of the Electronic Discovery Reference Model (EDRM).